Guide: How Do I Sync My Calendar with Vacation Tracker?
Let’s start from the beginning and tell you which calendar format Vacation Tracker supports. Vacation Tracker offers the iCal format for importing leave information to Google Calendar, Outlook and iCal.
To sync your Vacation Tracker calendar you just need to copy and paste our URL to your preferred calendar application.
Let’s make this easier, shall we?
There are two types of calendar syncs that you can do:
Organization Sync - where you can sync your preferred calendar with the entire organization’s calendar feed
Department, Label and Location Sync - when you wish to sync a specific departments, labels and/or locations calendar feed
Depending on your needs, please follow these steps:
Go to the online dashboard: app.vacationtracker.io/signin
Log in to your dashboard and click on Calendar
Once on the new page, you will see the calendar view with a couple of filtering options to choose from. Depending on the type of sync you need, follow these steps:
This is an easy one! If you want to sync all your organizations leaves, simply leave the Filter By option blank. Next, click on Sync with your Calendar button and a pop-up window will appear and give you a summary of what information will be included in the calendar link:
Here you can filter by department, location and labels (if you are subscribed to our Complete Plan) for your calendar sync. From the Filter By drop-down option, select either Department, Location or Labels. Next, click on Sync with your Calendar button. A pop-up window will summarize the information included in the calendar link:
“But how do I add the URL to my preferred calendar?” - you may ask.
Fear not, for we have a mini tutorial for that as well!
Choose your fighter!
Google Calendar Synchronization
To add the calendar feed to your Google Calendar, open it and click on the “Other Calendars” dropdown in the left side bar. Choose “Add by URL”, and then enter the iCal URL. Finally, click on “Add Calendar” and wait for Google to import your events.
Outlook Synchronization
To synchronize with Outlook, simply sign in to your account, and at the bottom of the navigation pane, select Calendar. Select Add Calendar > From Internet, and simply paste the calendar URL.
Please note that the calendar synchronization is not yet available in Outlook 2016 for Mac.
iCal Synchronization
If you’d like to add the calendar feed to iCal, open your calendar, click on the “File” dropdown in the left sidebar. Choose “New Calendar Subscription”, and then enter the iCal URL. Finally, click on “Subscribe” and wait for iCal to import your events.
You are able to sync Vacation Tracker with your external calendar, regardless of which integration you are using! For example, Slack users can use the calendar sync with their Outlook calendar. If you have any other questions, please feel free to reach out to our Support team !
The calendar sync with both Google and Microsoft takes up to 24 hours. That means new information will take up to 24 hours to show in the Google calendar or Outlook calendar. Unfortunately, this sync time isn't related to us. It is related to the way both Google and Microsoft process information so we can't do much about it! But the information should show shortly. If it does not, feel free to contact our Support team via live chat or email at hello@vacationtracker.io!
Our team is currently working on a bigger calendar integration that will create an out of office event in Google Calendar and Outlook once a leave is created and approved.
Do you need to remove the synced calendar? No worries, you can follow the steps outlined here:
Outlook: https://support.microsoft.com/en-us/office/delete-a-calendar-9ba1364c-bdb0-41be-8f66-eaf96698d021
Google: https://support.google.com/calendar/answer/37188?hl=en&co=GENIE.Platform%3DDesktop
iCal: https://support.apple.com/en-ca/HT202361
If you'd like to add your approved leave to your personal calendar, you can use the steps outlined in this article: How do I Add my Upcoming Leave to my Personal Calendar?
To sync your Vacation Tracker calendar you just need to copy and paste our URL to your preferred calendar application.
Let’s make this easier, shall we?
There are two types of calendar syncs that you can do:
Organization Sync - where you can sync your preferred calendar with the entire organization’s calendar feed
Department, Label and Location Sync - when you wish to sync a specific departments, labels and/or locations calendar feed
Depending on your needs, please follow these steps:
Go to the online dashboard: app.vacationtracker.io/signin
Log in to your dashboard and click on Calendar
Once on the new page, you will see the calendar view with a couple of filtering options to choose from. Depending on the type of sync you need, follow these steps:
Organization sync
This is an easy one! If you want to sync all your organizations leaves, simply leave the Filter By option blank. Next, click on Sync with your Calendar button and a pop-up window will appear and give you a summary of what information will be included in the calendar link:
Department, Label and Location Sync
Here you can filter by department, location and labels (if you are subscribed to our Complete Plan) for your calendar sync. From the Filter By drop-down option, select either Department, Location or Labels. Next, click on Sync with your Calendar button. A pop-up window will summarize the information included in the calendar link:
“But how do I add the URL to my preferred calendar?” - you may ask.
Fear not, for we have a mini tutorial for that as well!
Choose your fighter!
Google Calendar Synchronization
To add the calendar feed to your Google Calendar, open it and click on the “Other Calendars” dropdown in the left side bar. Choose “Add by URL”, and then enter the iCal URL. Finally, click on “Add Calendar” and wait for Google to import your events.
Outlook Synchronization
To synchronize with Outlook, simply sign in to your account, and at the bottom of the navigation pane, select Calendar. Select Add Calendar > From Internet, and simply paste the calendar URL.
Please note that the calendar synchronization is not yet available in Outlook 2016 for Mac.
iCal Synchronization
If you’d like to add the calendar feed to iCal, open your calendar, click on the “File” dropdown in the left sidebar. Choose “New Calendar Subscription”, and then enter the iCal URL. Finally, click on “Subscribe” and wait for iCal to import your events.
You are able to sync Vacation Tracker with your external calendar, regardless of which integration you are using! For example, Slack users can use the calendar sync with their Outlook calendar. If you have any other questions, please feel free to reach out to our Support team !
The calendar sync with both Google and Microsoft takes up to 24 hours. That means new information will take up to 24 hours to show in the Google calendar or Outlook calendar. Unfortunately, this sync time isn't related to us. It is related to the way both Google and Microsoft process information so we can't do much about it! But the information should show shortly. If it does not, feel free to contact our Support team via live chat or email at hello@vacationtracker.io!
Our team is currently working on a bigger calendar integration that will create an out of office event in Google Calendar and Outlook once a leave is created and approved.
How to Remove the Synced Calendar
Do you need to remove the synced calendar? No worries, you can follow the steps outlined here:
Outlook: https://support.microsoft.com/en-us/office/delete-a-calendar-9ba1364c-bdb0-41be-8f66-eaf96698d021
Google: https://support.google.com/calendar/answer/37188?hl=en&co=GENIE.Platform%3DDesktop
iCal: https://support.apple.com/en-ca/HT202361
If you'd like to add your approved leave to your personal calendar, you can use the steps outlined in this article: How do I Add my Upcoming Leave to my Personal Calendar?
Updated on: 07/09/2022
Thank you!