If you and your team would like clarification on what roles can be assigned in Vacation Tracker, don't worry we're here to help!

There are currently three types of roles within Vacation Tracker:


Each role has specific permissions within your account, and enables different abilities.

The Admin has the highest level of permissions and is able to create and configure all of the account settings, such as Leave Types, Leave Policies, Locations, and Departments. They can also import users, activate and deactivate users and export leave reports.

The Approver can respond to their users' leave requests, view their users' profile pages and set notifications. They can also add leaves for their users and cancel any pending leaves.

The User is able to access their profile page, request, leaves, edit and delete their upcoming leaves and view the holidays for their locations. Users can also view their leave quota balances, see their leave history and their logs on their profile page.

We've created onboarding documents for you to send to your employees so they know what they can do in Vacation Tracker based on their role! Select the links below that correspond with your integration for more information


Admin - https://www.canva.com/design/DAE-nxQ-UtU/P6K_u-gnmG24PuYxw-ke1w/view

Approver - https://www.canva.com/design/DAE-oGRaPh4/X99S5yQ5TRdMlx4ZDfp1bg/view

User - https://www.canva.com/design/DAE-n6-vjnI/FLLB9jiA8F31rTy05YV6WQ/view

Microsoft Teams

Admin - https://www.canva.com/design/DAE-oCr10Rk/1DNK5oXcIpq3GRfQ4wScyw/view

Approver - https://www.canva.com/design/DAE-oGyUj_M/GzSCoHxn8rJiiXSGx_Z2HQ/view

User - https://www.canva.com/design/DAE-oAluyNY/ZbZ0CK3l40kgGztuvwjIhg/view

Google Workspace/ Email Sign In

Admin - https://www.canva.com/design/DAE-oEdrDPk/Vh39UCJwa0KD0-ykdlk2yg/view

Approver - https://www.canva.com/design/DAE-oGFQkhE/0rzFzv65cnKooeoevyElkw/view

User - https://www.canva.com/design/DAE-oLoIPBQ/TRTGxmXqmewNR0EVPgfzhg/view

We hope these onboarding presentations help you and your team better understand how Vacation Tracker works and how we strive to make leave tracking as easy as possible!

Happy Vacationing!

If you'd like more information on the types of plans that we offer, feel free to review this article: Guide : What Are The Differences Between Our Core & Complete Plans?
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