How do I edit the templated OOO (Out of Office) message?

With the Out of Office feature, we have a templated message that you can set right away when turning on the OOO reply. However, you can also edit this message and set a customized message using the following steps:

Please note: each newly approved leave will trigger its own OOO reminder.

Editing the templated message:

2 business days prior to the start date of your approved lead, you will receive a reminder to set your OOO message.


Once you receive the reminder, you can edit the templated message by clicking on “Change Message”


You will be taken to the Vacation Tracker online dashboard where you will be able to edit the out of Office message.


Once you edit, click on Set OOO Message

Please keep in mind, if you set the OOO message, you aren’t able to edit it again within Vacation Tracker. You must go into your email provider settings to either remove or edit the message.

For Gmail, please see the following steps: https://support.google.com/mail/answer/25922?hl=en&co=GENIE.Platform%3DDesktop



For Outlook, please see the following steps: https://support.microsoft.com/en-us/office/send-automatic-out-of-office-replies-in-outlook-0c193ab0-b9e1-4058-84be-a5b014242290#ID0EBBF=Web





For more information on our OOO (Out of Office) feature, please see the following link: Guide: Automatic Out of Office (OOO) Reply (Autoreply)

For more information on turning on/off the OOO feature, please see the following link: How can I turn Out of Office (OOO) reply on / off?

Updated on: 16/08/2023